User Management

Users are people who can log in to the WantVisit admin panel. Whether it's your business partner, your receptionist, or the new stylist who just joined the team — everyone who needs access to the admin panel needs a user account. And every user has a role that keeps things organized (and secure).

Overview

The user management page lets you:

• Create new user accounts
• Invite existing WantVisit users to your company
• Assign roles and positions
• View and manage your team

Each user belongs to a company and has a specific role that determines their access level.

Understanding Roles

Roles control what a user can see and do in the admin panel. Choose wisely — you probably don't want everyone to have the keys to the castle.

Owner

Full access to everything. Owners can:

• Manage all settings, locations, employees, and services
• Create, edit, and delete appointments
• Manage other users and change their roles
• Access billing and company-level settings

This is typically you — the business owner.

Admin

Almost full access. Admins can:

• Manage most settings, employees, and appointments
• Handle day-to-day operations

Great for managers or trusted team leads who need broad access without full ownership privileges.

Employee

Limited access. Employees can:

• View their own schedule and appointments
• Manage their availability

Perfect for staff members who just need to see when they're working and who they're seeing.

Selecting a Company

Use the dropdown at the top of the page to choose which company's users you want to manage.

Creating a New User

To create a brand new WantVisit account for someone:

1. Click "Create new user"
2. Fill in the required details:
   • Email — their email address (will be used for login)
   • Phone — phone number
   • First Name and Last Name
   • Gender — Not specified, Male, or Female
   • Position — their job title (e.g., "Senior Stylist", "Receptionist")
   • Role — Owner, Admin, or Employee
3. Submit the form

The new user will receive their login credentials and can start accessing the admin panel right away.

Inviting an Existing User

Already have someone with a WantVisit account? No need to create a new one — just invite them:

1. Click "Invite user"
2. Enter their email address (the one they registered with)
3. Set their position and role for your company
4. Send the invitation

The user will receive an invitation with an expiration time. They need to accept it before it expires. If it does expire, you can always send a new one.

TIP

Inviting is ideal when someone works with multiple companies on WantVisit. They keep one account and can switch between companies.

User List

The user list displays all users in the selected company. For each user, you'll see:

• Avatar — their profile picture
• Name — first and last name
• Position — their role in your business
• Role badge — color-coded for quick identification (Owner, Admin, Employee)
• Email — with a quick-action button to send an email
• Phone — with a quick-action button to call directly

The quick-action buttons make it easy to reach your team without leaving the page.

Editing a User

To modify a user's details:

1. Click the edit button on their card
2. Update their position, role, or other details
3. Save

INFO

Changing someone's role immediately affects what they can access. If you downgrade an Admin to Employee, they'll lose access to admin-level features on their next page load.

Removing a User

To remove a user from your company:

1. Click the delete button on their card
2. Confirm in the dialog

This removes the user from your company — it does not delete their WantVisit account entirely. They can still log in and access other companies they belong to.